Administrative Assistant

Job Details

Job Type: Non-Exempt

Position: Full Time (Mid-level)

Location: Corvallis, OR

Compensation: $35,000.00 - $40,000.00 (Annually)

Apply

• Please submit your cover letter, resume, and three references (PDF files only) to [email protected].
• Applications will be accepted through October 11, 2024
• Next step notifications will be sent by October 25, 2024

Deadline: Oct 11, 2024

Application Documents

Application Link

Job Description

The Administrative Assistant works closely with all TAC staff to support the organization’s overall well-functioning. The position reports directly to the Executive Director.

Essential Responsibilities

• Oversight of customer records management (CRM) platform including tacking, updates, and reports for community members, donors, sponsors, grantors, volunteers, customers, tickets sales, and artists
• Working with the Development Assistant in processing incoming donations and gifts to TAC in a timely manner utilizing the (CRM) platform
• Keep current knowledge of all TAC programs, special events, and staff responsibilities
• Management of facility rentals processes and staffing rentals when needed
• Regular website updates (WordPress)
• Management of TAC Collaborative Google Drive, including on-boarding and off-boarding of employee access and maintaining Organizational Google Calendars
• Updating weekly staff coverage schedulers
• Facilities management, including on-board and off-board of employees and communications with the City of Corvallis maintenance department
• Fielding incoming inquiries (in-person, email, and phone) to TAC from the community, artists, etc. to the appropriate staff member
• Support with annual fundraising event planning
• Provides additional support to the Executive Director as needed.

Qualifications and Requirements

• Commitment to justice, equity, and transparency in all practices
• Demonstrated experience arts administration (preferred) or other administrative support experience
• Experience with database management
• Experience with WordPress
• Expertise in use and navigation in a collaborative Google Workplace including GDocs (word processor), GSheets (spreadsheets), GDrive (cloud folder system), GForms (form creator), and Gmail (email), etc.
• Create, utilize, and navigate files across Microsoft Office
• Strong organizational and communication skills
• Ability to track decisions transparently, ensuring inclusion in all policies and practices.
• Ability to work in a non-fully ADA-compliant environment with accommodation assistance as needed.

Benefits

Includes Health Insurance (employee pay 15%), generous vacation and holidays, and Simple IRA with a 3% match.

About the Organization

The Arts Center inspires creativity and contributes to community well-being through equitable access to and engagement with the visual arts. We collaborate to offer exhibitions, learning opportunities, artist development, and cultural events centered on art, artists, and art enthusiasts in the greater Corvallis area.