Interim Executive Director

Job Details

Job Type: Exempt

Position: Temporary (Executive-level)

Location: 390 N. Central Blvd., Coquille Oregon 97423

Compensation: $67,500.00 - $77,760.00 (Annually)

Apply

Email the following documents as PDFs to [email protected] with the subject line:
“[LAST NAME] Interim Executive Director Application”

1) Cover letter addressing your interest in the position, qualifications and examples of experience related to this position.

2) Resume.

3) List of 3 references (references will not be contacted without prior notification to candidates).

The position will remain open until filled. Applicants are encouraged to apply promptly.

The Coquille Watershed Association is an equal opportunity employer.

Deadline: Open until filled

Job Description

Job Title: Interim Executive Director

Reports to: Board of Directors

At Will, Serves at the Pleasure of the Board, Salaried Exempt Position

1.0 FTE (40hrs/week) – Grant funded

Duration: 3-6 months

The Interim Executive Director will carry out the mission of the Association under the direction of the Board of Directors. The Interim Executive Director is directly supervised by the Executive Committee of the Board of Directors. The Interim Executive Director position requires an applicant interested in the nexus of conservation, leadership, and business. The Interim Executive Director works to sustain capacity, evaluate effectiveness, and promotes organization resiliency. The Interim Executive Director thinks strategically, and identifies and tracks details and deadlines. The Interim Executive Director must be capable of building consensus while honoring, including, and respecting opposing viewpoints, and be able to effectively navigate issues that may be divisive at times. Collaboration is a core value of the Association and the Interim Executive Director must be capable in fostering positive collaborations among staff, Board, and external partners that enhance organization efficiency and/or result in greater programming outcomes.

The Interim Executive Director leads and manages a staff of 7, who develop and manage a range of restoration, monitoring, education and community programs. The Interim Executive Director develops and manages large budgets with public and private funding sources and is a financial leader of the organization. The Association maintains an average annual budget of approximately $1million/year, comprised of over 50+ active grants. The Interim Executive Director is responsible for ensuring all financial obligations are met in close collaboration with staff and the Board Treasurer.

Essential Responsibilities

Leadership and Oversight of Organization Operations

• Manage information flow to ensure Board and staff are appropriately informed in a timely manner to allow efficient operations and policy implementation..
• Ensure financial accuracy (work with the office manager to ensure that the transactional and operational finance tasks are completed, review and sign contracts, review grant expense reports, review and sign fund requests, review financial reports, review and approve bills and timesheets, review bank statements & reconciliations, etc.).
• Implement, follow, and enforce internal controls.
• Work with staff to develop, update and track annual budget. Use financial data to evaluate financial standing and inform decisions on funding allocations.
• Communicate regularly to staff and board on the organization’s financial position.
• Ensure all legal and financial obligations are met (e.g. annual 990 form filing).
• Assist with Board meetings by collating agendas, minutes, and supplemental materials (staff reports, financial reports, speakers, etc.).
• Manage OWEB Capacity grant, work with staff on Coquille Coho Partnership grant, and work on other grants as needed.
• Oversee contractors that support office operations (e.g. IT support contractor).

Staff Supervision and Support

• Supervise staff through regular communications and check-ins, approval of annual staff work plans, performing annual reviews and managing any HR issues.
• Motivate and coach staff to promote growth and professional development, and inspire the team.
• Provide constructive feedback as needed.
• Oversee selection/renewal of employee benefit packages, in coordination with Executive Committee.

Programming Development and Implementation

• Support and advise staff in the development of projects and new programming as aligned with strategies and plans.
• Write and/or edit grants to secure funding for projects and programs.

Qualifications and Requirements

Education Requirements

• Bachelor’s degree in business or biology required.

Professional Experience Requirements

5 years of relevant professional experience that includes (in order of priority):

• Leadership experience. Examples of desired prior leadership experience include: staff supervision, motivating external partners, providing strategic vision, fostering mutually beneficial collaborations, etc.
• Cultivating a high level of emotional intelligence and an ability to foster a positive and constructive environment for effective dialogue. Ability to navigate working with people that hold diverse viewpoints and to navigate difficult conversations/conflicts that may arise.
• Being a systems thinker with the ability to prioritize workflow to meet both near term deadlines and long term goals.
• Excellent written and verbal communications skills. Demonstrated experience with grant writing, writing scientific reports or papers, and/or writing for a general, non-science audience. Demonstrated experience in public speaking.
• Prior experience in natural resources and conservation.
• Strong project management skills, including but not limited to ability to set and implement on effective goals and objectives, problem-solve, manage workload, meet deadlines, oversee contracts and grants, etc.
• Past experience in (or demonstrated aptitude to learn) the core elements of non-profit financial oversight.
• Working knowledge or ability to learn computer software programs as needed.

General Requirements

• A positive attitude with a flexible approach to work and willingness to take on new projects or tasks as needed. Work may require some evenings and/or weekends.
• Willingness to conduct in-state travel and be comfortable with working evenings and weekends as job responsibilities demand.
• Valid driver’s license required and use of personal vehicle for travel. Mileage will be reimbursed at the state approved rate.
• The person in this position must be able to: remain in a stationary position 50% of the time in the office; occasionally ascends/descends uneven ground in fieldwork and site tours; and may move weights up to 20 pounds during fieldwork.

Benefits

Benefits:

• Paid Time Off – 80 hours paid vacation, 40 hours paid sick, 10 paid holidays (8 hours/each); pro-rated to period of employment

• Short term disability insurance coverage

Other Info

Work Environment: Here at CoqWA, we value our collaborative, supportive workplace culture that contributes to our success in accomplishing high value, high impact projects throughout the watershed.

By applying to work with us you have the opportunity to join a small but mighty staff team working cohesively to enhance our organization and our watershed. Located on the beautiful South Coast of Oregon, CoqWA maintains a fully equipped office in Coquille, OR and staff are also supplied with a laptop and monthly cell phone reimbursement to facilitate effective and efficient remote work. CoqWA is also dedicated to supporting a positive work/life balance, promoting a flexible work schedule for staff that is agreed upon by staff and their supervisor.

About the Organization

Our mission is to work collaboratively with landowners to develop and implement voluntary watershed restoration, enhancement, and engagement activities that promote healthy and resilient ecosystems and economies in the Coquille watershed. CoqWA is a 501c3 non-profit organization that was formed over 25 years ago by a small group of local citizens who were concerned about the health of the watershed and its fish and wildlife resources. Since that humble beginning, CoqWA has established restoration, monitoring, and educational programming that is valued and supported throughout the community. We work with a diverse group of landowners, industries, and agency partners to accomplish watershed enhancement and restoration objectives. CoqWA is led by a volunteer Board of Directors representing landowners, business owners, stakeholders and community members. CoqWA is also advised by technical experts housed in local, state, and federal natural resource agencies. The Association is funded from state, federal and private grants & donations, grant writing and fundraising is a continuous activity to support ongoing programming and operations. The Association maintains positive, strong relationships with several funders. For more information: https://www.coquillewatershed.org/about-us/accountability/